Terms, Conditions & Indemnity
Productions, Photoshoots & Videoshoots
at
Château de Gudanes
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SCI LES TORRENTS D’ASTON
Château de Gudanes
09310 Château-Verdun
France
(“we”, “us”, “our”)
Dear Guest,
It is a condition of entry to Château de Gudanes (“château”) for a production, photoshoot or videoshoot (“production”) that you read and agree to comply with the terms of this letter which sets out our policies concerning the terms and conditions of your participation.
By attending the production, you confirm that you have read and understood this agreement prior to accepting it, and are aware that by accepting this agreement you are waiving certain legal rights which you or your heirs, next of kin, executors, administrators, assigns and representatives may have against Château de Gudanes, SCI Les Torrents d’Aston, its management and its team.
Terms & Conditions
1. Company Details: In order for us to process your booking, please provide us with the company (“client'“) name and details of the person of contact for the reservation.
2. Deposit: The client is required to pay Château de Gudanes a deposit of 30% of the total booking to confirm your reservation. The deposit is non-refundable, except in the case that the production is cancelled by Château de Gudanes. Any reimbursements will need to be requested directly through your insurance provider, if any.
3. Remaining Balance: The client is required to pay the full balance to Château de Gudanes on an agreed upon date before your arrival. The final balance is non-refundable, except in the case that the production is cancelled by Château de Gudanes. Any reimbursements will need to be requested directly through your insurance provider, if any.
4. Late Payment: If the full balance is not received by the due date, Chateau de Gudanes reserves the right to cancel the client’s reservation and retain the deposit.
5. Cancellation by Château de Gudanes: If for some reason, the production needs to be cancelled by Château de Gudanes, we will offer a full refund. We are not responsible for any incidental expenses that you may have incurred as a result of your booking such as visas, insurances, or non-refundable flights.
6. Smoking Policy: Smoking is not permitted inside the building or anywhere on the grounds.
7. Pet Policy: Pets are not permitted.
8. Security Policy: The front gates and doors shall be locked at 23:00 h / 11:00 pm each evening to ensure the safety and security of the property.
9. Behaviour Policy: You agree and understand that Château de Gudanes is a private residence with a Class I Historical Monument status. As such, you agree to treat the building, its contents, its resident family and pets, and team with care and respect.
Photography & Filming
10. You are permitted to capture photographs and film of the château as the setting for the photoshoot for the client. We are unable to grant you permission to license any other productions.
11. Apart from the taking of official photographs and film for the client, you may take further photographs and film of the château and the château’s grounds during the production for your personal use only. Personal use includes uploading the photographs onto your social media sites (strictly Facebook and Instagram only) provided that you and/or others do not make any financial or material gain from the photographs. You are not permitted to sell, license or use the photographs for any other purpose. You are not permitted to upload photographs to any social media accounts or websites of a commercial nature.
12. The stables and residences located at the entrance to the château do not form part of the château’s grounds. We are unable therefore to grant you permission to take photographs of these buildings.
13. Photography and filming for the purposes of this letter agreement, includes recording images on any medium including without limitation on mobile phones, iPads and other electronic devices.
14. Permission must be sought from anyone that you wish to photograph within the grounds of the château including our team members, contractors and consultants.
Damages
15. Any damages to the building, property, furniture, fittings & belongings of the château shall be invoiced and payable by the client.
16. Should you wish to move any furniture during the photoshoot we require that you ask a member of our team to assist you.
17. We ask that any furniture, fittings or decor that is moved during the photoshoot is returned to its original place before your departure.
Safety
18. The château is undergoing extensive and ongoing restoration work. You acknowledge that parts of the château and its grounds may be hazardous and dangerous. You further acknowledge that you are entering the château and its grounds voluntarily and at your own risk. You are responsible for your own safety. You must exercise care and caution and are recommended to wear closed in shoes at all times.
19. You acknowledge that the château’s facilities are limited in keeping with our philosophy of experiencing an 18th century château. You agree to act in a responsible manner around candles and ensure that open flames are not left unattended and that candles are placed in a safe place at all times.
20. You acknowledge that your personal belongings are not secure and that it is your responsibility to ensure that you keep valuables safe. We cannot be held responsible for any loss or damage that occurs to your belongings.
Release & Indemnity
21. In consideration of you being permitted to enter the château and its grounds for your own purposes you hereby assume all risk of accident and all risk of personal injury (including death) to yourself and to your personal property, sustained whilst you are in the château and its grounds and you and your heirs, executors, administrators, personal representatives and assigns hereby release us and our directors, officers, and employees from any and all liability whatsoever for any loss, personal injury (including death) or property damage which you may suffer whilst in the château and its grounds.
22. You hereby agree to hold harmless and indemnify us, our directors, officers, employees, licensees, agents, assigns and successors against any and all claims, actions, proceedings, demands, liability, costs, losses, damages and expenses resulting from or by reason of any claim arising from a breach of any of your representations, agreements and undertakings made by you in this letter agreement.
23. Château de Gudanes reserves the right, at its sole discretion, to take appropriate action should the terms of this agreement be breached. You may be asked to leave the property without notice. Château de Gudanes will not refund payment or accept any consequential liability damages or loss.
24. This agreement shall be governed by, and construed in accordance with, the laws of England and Wales, whose courts shall be the courts of exclusive jurisdiction.
Yours Faithfully,
Karina Waters
for and on behalf of
SCI LES TORRENTS D’ASTON